1. Scheduling & Payment Requirements

• When clients request a legal DNA test with participants arriving at different appointment times, inform them that:
  
  • The paying participant must come in first.
    
  • All adults (18+) must receive results, as required by DDC.
    

In this example, the alleged father is the person paying and will come in first.

2. Check-In for Paying Participant (Alleged Father)

• Upon arrival, provide the Personal Authorization Form.
  
• He must list:
  
  • All email addresses he wants results sent to.
    
  • (You must inform him that every participant age 18+ will also receive the results.)
    
• Once the form is fully completed, collect payment:
  
  • Log into QBO
    
  • Create a Sales Receipt
    
  • Take payment and complete the transaction
    

3. Create the Case in the DDC Portal

• Log into the DDC Portal.
  
• Click “Submit Case.”
  
• When asked whether you need a Chain of Custody, select:
  
  • YES – this is a legal collection.
    
• Choose the test type:
  
  • Standard Trio Paternity
    
• Using the alleged father’s ID:
  
  • Enter his full name and DOB
    
  • In the Comments Section, write:
    
    • “Mother and child will be coming in at a later time.”
      
• Click Complete.
  

Print required documents:

• Case Number Page
  
• Prefilled Chain of Custody (COC)
  

4. Gather Required Documents Before Entering the Lab

Before beginning the collection, ensure you have:

• Color copy of the alleged father’s ID
  
• Prefilled Chain of Custody
  
• Case Number form
  
• A Legal DNA Kit (clear bag)
  

Take all documents and the kit to the lab area.

5. Legal DNA Collection – Alleged Father

Prepare Identification & Signatures

• Have the alleged father:
  
  • Print and sign his name on the color copy of his ID
    
  • Fill out and sign his section of the Chain of Custody
    (The mother will sign for the child later during her appointment.)
    

Prepare the Kit

• Open the Legal DNA kit.
  
• Keep:
  
  • One small collection envelope
    
  • Two swab pouches (4 swabs total)
    
• Discard the extra envelopes and swabs from the kit.
  

Label & Initial

• On the small collection envelope:
  
  • Write the alleged father’s information
    
  • Have him initial and date the envelope
    

Collect the Swabs

• Put on new gloves.
  
• Swab the inside of the donor’s mouth using 4 swabs (one at a time).
  
• Place used swabs face down inside the labeled envelope.
  
• Tape the envelope flap closed for security.
  

Take & Sign Participant Photo

• Take a clear color photograph of the alleged father.
  
• Print the photo.
  
• Have him print his name, sign, and date the photo.

6. Package the Alleged Father’s Specimen

Include in the clear DNA bag:

• Completed Chain of Custody (COC)
  
• Signed color copy of ID
  
• Signed color photograph
  
• Swab collection envelope
  

Case Number Requirement

• Write the case number on:
  
  • COC
    
  • ID copy
    
  • Photograph
    
  • Collection envelope
    

Seal the Bag

• Place all documents and swabs into the clear bag.
  
• Seal the bag.
  
• Apply the red tamper-evident tape over the seal.
  
• Collector must sign across the red tape.
  

📌 Second Appointment: Mother & Child

When the mother and child arrive later, follow the steps below.

7. Check-In for Mother & Child

• Provide a Personal Authorization Form if needed (or use the one from the initial appointment).
  
• The mother will fill out:
  
  • Her own information
    
  • The child’s information (if not already completed)
    

8. Enter Additional Participant Info in DDC

• Log back into the DDC portal.
  
• Open the case using the case number or search features.
  
• Enter the mother and child’s full information.
  
• In the comments, write:
  
  • “Refer to father’s case number for linked collection.”
    

Print the new Chain of Custody (COC) for the mother and child.

9. Prepare All Required Documents

Before swabbing, gather:

• New prefilled COC for mother & child
  
• Color copies of the mother’s ID
  
• Legal DNA kit (new clear bag)
  
• Ensure case number is added to each document
  

10. Legal DNA Collection – Mother & Child

Chain of Custody

• Mother fills out and signs her section and the child’s section of the COC.
  
• She also prints and signs her name on the color copy of her ID.
  

Collect Their Swabs

• Open a new Legal DNA kit.
  
• Label the small envelopes with:
  
  • Mother’s name
    
  • Child’s name
    
• Have the mother initial and date each envelope.
  
• Swab both donors:
  
  • 4 swabs per person
    
  • Place swabs face down in each labeled envelope
    
  • Tape envelopes closed
    

Photos

• Take color photos of:
  
  • The mother
    
  • The child
    
• Print the photos
  
• Have the mother sign for both photos
  

11. Package Mother & Child Specimens

Include in the clear DNA bag:

• Swab envelopes
  
• Completed COC
  
• Color copy of mother’s ID
  
• Signed photographs
  

Seal the Bag

• Add red tamper-evident tape
  
• Collector signs across the tape