DOT Test Using an Authorization Form

1. Greet and Verify

• Greet the donor professionally.
  
• Ask for the authorization form and the donor’s photo ID.
  
• Verify the name on the ID matches the authorization form.
  
• If correct, grab your tablet and escort the donor to the lab.
  

2. Secure Personal Items

• In the lab, instruct the donor to place all belongings (phone, keys, wallet, etc.) into the locker.
  
• Once items are stored, have the donor wash their hands.
  
• While they wash, lock the locker.
  

3. Open DOT Test on Tablet

• On your tablet, select the organization.
  
• Locate the DOT test form and click “Start Test.”
  
• Scan the donor’s ID to prefill their information.
  
• Select the correct DOT agency:
  
  • FMCSA, FAA, USCG, FTA, PHMSA
    
• On the verification page, check all boxes confirming donor info is correct.
  
• Click “Collect Specimen.”
  

4. Complete Step 1 on Quest DOT CCF

• On the Quest DOT Chain of Custody Form (CCF), complete Step 1:
  
  • Donor ID information
    
  • First and last name
    
  • DOT agency
    
  • Reason for test
    
  • Collection site information
    

5. Provide Collection Cup

• Retrieve a Quest DOT split collection kit.
  
• Hand the donor the cup and explain the rules:
  
  • They may close the door for privacy.
    
  • Do not flush the toilet.
    
  • Bring the cup out immediately after collection.
    

6. Receive and Check Specimen

• When the donor returns, put on gloves and accept the specimen.
  
• Check temperature immediately.
  
• If temperature is in range, proceed.
  
• If out of temperature, follow DOT protocol using the Testing Protocol Form.
  

7. Transfer Specimen and Seal Vials

• Transfer the specimen into the two split vials (A & B).
  
• Apply the green security seals from the CCF onto both vials.
  
• Have the donor initial and date the seals.
  
• Mark the temperature on the CCF.
  

8. Link Specimen in Tablet

• On your tablet, click “Link Specimen.”
  
• Scan the barcode on each vial.
  

9. Donor Completes Step 5

• Have the donor complete Copy 2, Step 5 on the CCF:
  
  • Print name
    
  • Sign name
    
  • Date
    
  • DOB and phone number
    

10. Collector Completes Step 4

• After donor finishes, complete Copy 1, Step 4:
  
  • Print and sign your name
    
  • Record date and time
    
  • Select courier (FedEx)
    

11. Send to MRO and Lab

• On the tablet, click “Send to MRO.”
  
• Take a photo of Copy 2 and upload it.
  
• Once uploaded, click “Send to Lab.”
  

12. Package Specimen

• Place both sealed vials into the Quest specimen bag.
  
• Insert Copy 1 (Lab Copy) of the CCF into the bag.
  
• Seal the bag securely.
  

13. Finalize and Release Donor

• Unlock the locker so the donor can retrieve belongings.
  
• Return the donor’s ID and provide Copy 3 (Donor Copy) of the CCF.
  
• Let the donor know they are good to go and results will be sent to their company.